Roles:

• Oversee and manage MedSoc as a whole
• Frontline face of the Society
• Responsibility over all committee actions & plans
• Support the vice-president

Powers:

• Veto of Motions
• Designation of new roles
• Co-Management of finances
• Only a tie-breaking vote

Roles:

• Support of the president in executive decisions
• Management of committee roles
• Act in place of the President if needed

Powers:

• Approval of individual projects by committee
• Lead meetings independently
• Act in place of the President when he/she is unavailable
• Discretionary oversight of committee members

The finance team is made up of: TREASURER, MERCHANDISE SECRETARY

TREASURER

Roles:

• Manages all financial transactions & accounts
• Approves financial claims by committee
• Manages all financial concerns & legislation

Powers:

• Approval of funding
• Management of finances & distribution of monies
• Can demand receipts for all claims
• Auditing powers

MERCHANDISE SECRETARY

A single person responsible for the whole merchandising process, including:

• Receiving submissions from students.
• Organizing and updating the relative material on the website and MedSoc cloud drive.
• Submitting periodical orders
• Collecting ordered merchandising when ready
• Communication with the Executive committee, especially the Treasurer, for all budget matters (receipts submission, budget decisions, etc.)
• Finding new suppliers for event-specific merchandising (e.g. shot glasses, cups, etc.)
• Possible creation of limited time offers and designs (to be decided with the committee)

Roles:

• Record detailed notes of all committee meetings
• Plan and organise all meetings
• Distribute summaries of meeting to members

Powers:

• Discretion of record
• Discretion of meeting times & dates

The social team is made up of: HEAD OF SOCIAL, LOGISTICS SECRETARY, RAPPORTEUR

HEAD OF SOCIAL

Roles:

• Organise and lead social, non medical, events
• Provide receipts for all transactions to Treasurer
• Minimum 1 event/month
• Update social page of website & calender
• Plans and executes outdoor events and adventures, suitable for students
• Responsible for comfort and safety on the trip. e.g. hiking, skiing, mountain climbing, cycling, camping, outdoor BBQ etc.
• Creates and manages course-wide sports competitions.
• Responsible for integration of first years, through regular monthly events with volunteer upper years.
• Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

• Independent authority on Social matters
• Discretionary use of the Social budget
• Cancelation & Modification of all Social events
• Choose and/or provide appropriate and reliable equipment for everyone involved, necessary documentation etc.

LOGISTICS SECRETARY

Roles:

• Responsible for finding and finalising venues of social events
• Communication with the Media Team so as to promote said events

Powers:

• Decides travel, food, and accommodation solutions and any other logistics concerning a trip or event.

RAPPORTEUR

Roles:

• Responsible for overseeing and arranging communications between all Harvey students and the MedSoc committee
• The rapporteur is firmly encouraged to be present in all yearly WhatsApp group chats so as to follow yearly schedules of academic calendar and calculate appeal in proposed activities

The academic team is made up of: HEAD OF ACADEMICS, LOGISTICS SECRETARY, SPONSORSHIP SECRETARY

HEAD OF ACADEMICS

Roles:

• Create, plan and run academic events
• Academic Secretary must plan at least 2 academic events a semester, including seminars, workshops, OTAs, etc.
• Responsible for integration of first years, through regular monthly events with volunteer upper years.
• Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

• Work in conjunction with other academic committee members.
• Choose the topic of the events, according to the current trends in medicine. 
• Select and invite keynote and workshop speakers from all around Europe.

LOGISTICS SECRETARY

Roles:

• Responsible for finding and finalising venues of academic events
• Communication with the Media Team so as to promote said events
• Creates and handles the sign up forms regarding mentorship programme and events if needed

SPONSORSHIP SECRETARY

Roles:

• Responsible for finding and finalising sponsorship opportunities for academic events, this includes ACERSAT application
• Aiding in sponsorship availabilities for social events
• Searches for & advertises internships and research to members

The media team is made up of IT SECRETARY, PR SECRETARY, PRESS MEMBER

IT SECRETARY

Roles:

• Maintain & run the online site
• Troubleshoot on all IT matters
• Manage email distribution
• Allocation of permissions on site

Powers:

• Discretion on all non allocated areas of the site
• Planning of further works on the site
• Payment of site fees and other IT role expenses from the IT budget

PR SECRETARY

Roles:

• Creates and maintains the social media face of the society, responsible for regular posts on social media, website updates, and monthly newsletter.
• Establish and maintain communication with professors, administration and professionals on any matter that concerns the society.
• Responsible for the graphics of the social media posts and the planned events.

Powers:

• Regular promotion of society on social media.
• Direct communication with faculty and administration (e.g. invitations for the events and keeping them informed)

PRESS MEMBER

Roles:

• Responsible for all media coverage of every event and sharing it with the student community, aided by the IT secretary.

Powers:

• Access, management and sharing of all media, with the consent of the parties involved.