Positions Description

All you need to know before joining our team.

Here, you can learn more about the positions available in Harvey MedSoc’s executive team. As MedSoc is a recently-founded organization, the regulations and therefore the available positions and their descriptions are altered annually to meet the needs of the Harvey students.

A description of MedSoc positions are available below. To learn about these positions with more detail, please check the regulations.

Note that the most recent Internal Regulations of Harvey MedSoc is attached below. The 2018/2019 committee has approved an updated MedSoc Regulations. It will be available on the website once it has been ratified by the upcoming 2019/20 committee.

Roles:

  • Oversee and manage MedSoc as a whole
  • Frontline face of the Society
  • Responsibility over all committee actions & plans
  • Support the vice-president

Powers:

  • Veto of Motions
  • Designation of new roles
  • Co-Management of finances
  • Only a tie-breaking vote

Roles:

  • Record detailed notes of all committee meetings
  • Plan and organise all meetings
  • Distribute summaries of meeting to members

Powers:

  • Discretion of record
  • Veto of prior debates
  • Discretion of meeting times & dates
  • No Vote on policies

Roles:

  • Organise and lead social, non medical, events
  • Provide receipts for all transactions to Treasurer
  • Minimum 1 event/month
  • Update social page of website & calender
  • Plans and executes outdoor events and adventures, suitable for students
  • Responsible for comfort and safety on the trip. e.g. hiking, skiing, mountain climbing, cycling, camping, outdoor BBQ etc.
  • Creates and manages course-wide sports competitions.
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

  • Independent authority on Social matters
  • Discretionary use of the Social budget
  • Cancelation & Modification of all Social events
  • Decides travel, food, and accommodation solutions and any other logistics concerning a trip or event.
  • Choose and/or provide appropriate and reliable equipment for everyone involved, necessary documentation etc.

Roles:

  • Maintain & run the online site
  • Troubleshoot on all IT matters
  • Manage email distribution
  • Allocation of permissions on site

Powers:

  • Discretion on all non allocated areas of the site
  • Planning of further works on the site
  • Payment of site fees and other IT role expenses from the IT budget

Roles:

  • Creates and maintains the social media face of the society, responsible for regular posts on social media, website updates, and monthly newsletter.
  • Responsible for all media coverage of every event and sharing it with the student community, aided by the IT secretary.
  • Establish and maintain communication with professors, administration and professionals on any matter that concerns the society.

Powers:

  • Access, management and sharing of all media, with the consent of the parties involved.
  • Regular promotion of society on social media.
  • Direct communication with faculty and administration (e.g. invitations for the events and keeping them informed)

Roles:

  • Support of the president in executive decisions
  • Management of committee roles
  • Act in place of the President if needed

Powers:

  • Approval of individual projects by committee
  • Lead meetings independently
  • Act in place of the President when he/she is unavailable
  • Discretionary oversight of committee members

Roles:

  • Manages all financial transactions & accounts
  • Approves financial claims by committee
  • Manages all financial concerns & legislation

Powers:

  • Approval of funding
  • Management of finances & distribution of monies
  • Can demand receipts for all claims
  • Auditing powers

Roles:

  • Create, plan and run academic events
  • Academic Secretary must plan at least 2 academic events a semester, including seminars, workshops, OTAs, etc.
  • Searches for & advertises internships and research to members
  • Maintains the Internship and Research pages
  • Creation of a professional network
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

  • Work in conjunction with other academic committee members.
  • Choose the topic of the events, according to the current trends in medicine. 
  • Select and invite keynote and workshop speakers from all around Europe.

Roles:

  • Create, plan and run a single, formal, social gala in spring.
  • Plan ticketing, catering, drinks, music etc.
  • Regular progress needed

Powers:

  • Planning of themes & event details
  • Independent authority over the event on the day
  • Management of all aspects & delegation

A single person responsible for the whole merchandising process, including:

  • Receiving submissions from students.
  • Organizing and updating the relative material on the website and MedSoc cloud drive.
  • Submitting periodical orders
  • Collecting ordered merchandising when ready
  • Communication with the Executive committee, especially the Treasurer, for all budget matters (receipts submission, budget decisions, etc.)
  • Finding new suppliers for event-specific merchandising (e.g. shot glasses, cups, etc.)
  • Possible creation of limited time offers and designs (to be decided with the committee)

Roles:

  • Oversee and manage MedSoc as a whole
  • Frontline face of the Society
  • Responsibility over all committee actions & plans
  • Support the vice-president

Powers:

  • Veto of Motions
  • Designation of new roles
  • Co-Management of finances
  • Only a tie-breaking vote

Roles:

  • Support of the president in executive decisions
  • Management of committee roles
  • Act in place of the President if needed

Powers:

  • Approval of individual projects by committee
  • Lead meetings independently
  • Act in place of the President when he/she is unavailable
  • Discretionary oversight of committee members

Roles:

  • Manages all financial transactions & accounts
  • Approves financial claims by committee
  • Manages all financial concerns & legislation

Powers:

  • Approval of funding
  • Management of finances & distribution of monies
  • Can demand receipts for all claims
  • Auditing powers

Roles:

  • Record detailed notes of all committee meetings
  • Plan and organise all meetings
  • Distribute summaries of meeting to members

Powers:

  • Discretion of record
  • Veto of prior debates
  • Discretion of meeting times & dates
  • No Vote on policies

Roles:

  • Organise and lead social, non medical, events
  • Provide receipts for all transactions to Treasurer
  • Minimum 1 event/month
  • Update social page of website & calender
  • Plans and executes outdoor events and adventures, suitable for students
  • Responsible for comfort and safety on the trip. e.g. hiking, skiing, mountain climbing, cycling, camping, outdoor BBQ etc.
  • Creates and manages course-wide sports competitions.
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

  • Independent authority on Social matters
  • Discretionary use of the Social budget
  • Cancelation & Modification of all Social events
  • Decides travel, food, and accommodation solutions and any other logistics concerning a trip or event.
  • Choose and/or provide appropriate and reliable equipment for everyone involved, necessary documentation etc.

Roles:

  • Create, plan and run academic events
  • Academic Secretary must plan at least 2 academic events a semester, including seminars, workshops, OTAs, etc.
  • Searches for & advertises internships and research to members
  • Maintains the Internship and Research pages
  • Creation of a professional network
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.
  • Responsible for integration of first years, through regular monthly events with volunteer upper years.
  • Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

  • Work in conjunction with other academic committee members.
  • Choose the topic of the events, according to the current trends in medicine. 
  • Select and invite keynote and workshop speakers from all around Europe.

Roles:

  • Creates and maintains the social media face of the society, responsible for regular posts on social media, website updates, and monthly newsletter.
  • Responsible for all media coverage of every event and sharing it with the student community, aided by the IT secretary.
  • Establish and maintain communication with professors, administration and professionals on any matter that concerns the society.

Powers:

  • Access, management and sharing of all media, with the consent of the parties involved.
  • Regular promotion of society on social media.
  • Direct communication with faculty and administration (e.g. invitations for the events and keeping them informed)

Roles:

  • Maintain & run the online site
  • Troubleshoot on all IT matters
  • Manage email distribution
  • Allocation of permissions on site

Powers:

  • Discretion on all non allocated areas of the site
  • Planning of further works on the site
  • Payment of site fees and other IT role expenses from the IT budget

Roles:

  • Create, plan and run a single, formal, social gala in spring.
  • Plan ticketing, catering, drinks, music etc.
  • Regular progress needed

Powers:

  • Planning of themes & event details
  • Independent authority over the event on the day
  • Management of all aspects & delegation

A single person responsible for the whole merchandising process, including:

  • Receiving submissions from students.
  • Organizing and updating the relative material on the website and MedSoc cloud drive.
  • Submitting periodical orders
  • Collecting ordered merchandising when ready
  • Communication with the Executive committee, especially the Treasurer, for all budget matters (receipts submission, budget decisions, etc.)
  • Finding new suppliers for event-specific merchandising (e.g. shot glasses, cups, etc.)
  • Possible creation of limited time offers and designs (to be decided with the committee)

The 2019-20 committee application is now closed!

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