Roles:

• Oversee and manage MedSoc as a whole
• Frontline face of the Society
• Responsibility over all committee actions & plans
• Support the vice-president

Powers:

• Veto of Motions
• Designation of new roles
• Co-Management of finances
• Only a tie-breaking vote

Roles:

• Support of the president in executive decisions
• Management of committee roles
• Act in place of the President if needed

Powers:

• Approval of individual projects by committee
• Lead meetings independently
• Act in place of the President when he/she is unavailable
• Discretionary oversight of committee members

The finance team is made up of: TREASURER, MERCHANDISE SECRETARY

TREASURER

Roles:

• Manages all financial transactions & accounts
• Approves financial claims by committee
• Manages all financial concerns & legislation

Powers:

• Approval of funding
• Management of finances & distribution of monies
• Can demand receipts for all claims
• Auditing powers

MERCHANDISE SECRETARY

A single person responsible for the whole merchandising process, including:

• Receiving submissions from students.
• Organizing and updating the relative material on the website and MedSoc cloud drive.
• Submitting periodical orders
• Collecting ordered merchandising when ready
• Communication with the Executive committee, especially the Treasurer, for all budget matters (receipts submission, budget decisions, etc.)
• Finding new suppliers for event-specific merchandising (e.g. shot glasses, cups, etc.)
• Possible creation of limited time offers and designs (to be decided with the committee)

Roles:

• Record detailed notes of all committee meetings
• Plan and organise all meetings
• Distribute summaries of meeting to members

Powers:

• Discretion of record
• Discretion of meeting times & dates

The social team is made up of: HEAD OF SOCIAL, SOCIALS SECRETARY, SOCIALS PR SECRETARY

HEAD OF SOCIAL

Roles:

• Organise and lead social, non medical, events
• Provide receipts for all transactions to Treasurer
• Minimum 1 event/month
• Update social page of website & calender
• Plans and executes outdoor events and adventures, suitable for students
• Responsible for comfort and safety on the trip. e.g. hiking, skiing, mountain climbing, cycling, camping, outdoor BBQ etc.
• Creates and manages course-wide sports competitions.
• Responsible for integration of first years, through regular monthly events with volunteer upper years.
• Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

• Independent authority on Social matters
• Discretionary use of the Social budget
• Cancelation & Modification of all Social events
• Choose and/or provide appropriate and reliable equipment for everyone involved, necessary documentation etc.

SOCIALS SECRETARY

Roles:

• Responsible for finding and finalising venues of social events
• Communication with the Media Team so as to promote said events

Powers:

• Decides travel, food, and accommodation solutions and any other logistics concerning a trip or event.

SOCIALS PR SECRETARY

Roles:

• Creates posts in anticipation of, during, and after the event organized by
  Socials team
• Handles social media platforms during events organized by the Socials team
• Creates online forms and documents for events that require registration by the
  Harvey students
• Is responsible for printing posters for advertising events in accordance with
  Medsoc’s treasury

The academic team is made up of: HEAD OF ACADEMICS, ACADEMICS SECRETARY, SPONSORSHIP SECRETARY, ACADEMIC PR SECRETA

HEAD OF ACADEMICS

Roles:

• Create, plan and run academic events
• Academic Secretary must plan at least 2 academic events a semester, including seminars, workshops, OTAs, etc.
• Responsible for integration of first years, through regular monthly events with volunteer upper years.
• Creates and manages upper year buddy system, where each first year has a personal contact from a higher year to get help/ tips/ connections from on any matter.

Powers:

• Work in conjunction with other academic committee members.
• Choose the topic of the events, according to the current trends in medicine. 
• Select and invite keynote and workshop speakers from all around Europe.

LOGISTICS SECRETARY

Roles:

• Responsible for finding and finalising venues of academic events
• Communication with the Media Team so as to promote said events
• Creates and handles the sign up forms regarding mentorship programme and events if needed

SPONSORSHIP SECRETARY

Roles:

• Responsible for finding and finalising sponsorship opportunities for academic events, this includes ACERSAT application
• Aiding in sponsorship availabilities for social events
• Searches for & advertises internships and research to members

The media team is made up of IT SECRETARY, PR SECRETARY, PRESS MEMBER

IT SECRETARY

Roles:

• Maintain & run the online site
• Troubleshoot on all IT matters
• Manage email distribution
• Allocation of permissions on site

Powers:

• Discretion on all non allocated areas of the site
• Planning of further works on the site
• Payment of site fees and other IT role expenses from the IT budget

PR SECRETARY

Roles:

• Creates and maintains the social media face of the society, responsible for regular posts on social media, website updates, and monthly newsletter.
• Establish and maintain communication with professors, administration and professionals on any matter that concerns the society.
• Responsible for the graphics of the social media posts and the planned events.

Powers:

• Regular promotion of society on social media.
• Direct communication with faculty and administration (e.g. invitations for the events and keeping them informed)

PRESS MEMBER

Roles:

• Responsible for all media coverage of every event and sharing it with the student community, aided by the IT secretary.

Powers:

• Access, management and sharing of all media, with the consent of the parties involved.